How to Adjust Calendar Business Hours
Hello! In this guide, you’ll learn how to set up and manage your business hours in LeadCenter.ai. Configuring your business hours ensures that clients can only book meetings during your available time slots on your public calendar.
1. Accessing Business Hours Settings
To begin:
- Open your Calendar in LeadCenter.
- Click the Calendar Settings button in the upper-right corner.
- In the left-hand menu, select Business Hours.
This opens the Business Hours page, where you can define your availability, working days, and scheduling preferences.
2. Setting Your Working Days and Hours
On this page, you’ll see all seven days of the week listed with options to define your available hours.
To set your business hours:
- For each day, select your working hours (e.g., Monday: 9:00 a.m. to 4:00 p.m.).
- If you’d like to split your availability (for example, with a lunch break), click Add Hour.
- Example:
- 9:00 a.m. – 12:00 p.m.
- 1:00 p.m. – 4:00 p.m.
This configuration means you’ll only be available during those two time windows.
- Example:
- To mark a day as unavailable, toggle the switch off for that day (e.g., uncheck Tuesday if you don’t want any bookings that day).
Important: Always click Save after adjusting your business hours to apply changes.
3. Setting Your Time Zone
Your time zone affects all appointment times across your calendars and booking links.
To update it:
- Click the Account Settings link found on the Business Hours page.
- This opens your Account Settings page, where you can select your correct Time Zone.
- Save your changes to ensure all meetings display in the right local time for both you and your invitees.
4. Configuring Pre-Bookable Days
Pre-bookable days define how far into the future clients can schedule meetings.
For example, you might allow clients to book appointments only within the next:
- 15 days
- 30 days
- 60 days, or
- A custom number of days
To set this:
- Enter your desired range under Pre-bookable Days.
- Click Save to apply.
Example: If you set 30 days, clients will only see available time slots within the next 30 days on your public calendar.
5. Adjusting Start Time Increments
Start Time Increments control how frequently booking time slots appear on your public calendar.
For instance:
- 15 minutes → Clients can book at 9:00, 9:15, 9:30, 9:45, etc.
- 30 minutes → Clients can book at 9:00, 9:30, 10:00, etc.
Choose the interval that best fits your meeting durations and preferences, then click Save.
6. Adding Buffer Time Before and After Meetings
Buffer times help you prepare for or wrap up after meetings.
- Before Meetings: Adds extra minutes before each appointment to prepare.
- After Meetings: Adds time after meetings for follow-ups or breaks.
Example configuration:
- Before: 10 minutes
- After: 15 minutes
This means that if you have a meeting from 10:00–10:30, your next available time slot won’t start until 10:45.
Always click Save after modifying buffer times.
7. How Business Hours Affect Public Calendars
Your configured business hours directly impact your public booking availability on BookMyTime.ai and other connected public calendar links.
For example:
- If you’ve marked Tuesdays as unavailable, clients will not see Tuesdays as an option.
- If your business hours are 9:00 a.m. to 4:00 p.m., no bookings will appear before or after that window.
- Buffer times will automatically block time around each appointment.
Summary
Setting | Description | Example |
---|---|---|
Working Days & Hours | Set available times for each day | Mon: 9 AM–12 PM, 1 PM–4 PM |
Time Zone | Ensure correct meeting times | Set to your local zone |
Pre-Bookable Days | Limit how far ahead meetings can be booked | 30 days |
Start Time Increments | Define interval between slots | 15 or 30 minutes |
Buffer Time Before/After | Add prep or wrap-up time | 10 min before, 15 min after |
Pro Tips
- Review your availability monthly to reflect holidays or seasonal schedule changes.
- Use buffer times to avoid back-to-back meetings.
- If you manage multiple public calendars, ensure all share consistent business hours.
- Test your booking link to confirm that blocked days and time slots appear correctly.
By configuring calendar business hours in LeadCenter, you ensure your public calendar reflects your true availability — improving scheduling accuracy and reducing last-minute conflicts.
Thank you for watching!